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Paul Alvarado

AI business transformation · automation · advisory

Turn the AI tools you already have into hours back every week.

I've helped lead AI adoption at one of the largest universities in the country. Now I help businesses and growing teams do the same, with the AI tools already on the market, hands-on training, and results you can measure.

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Paul Alvarado
Based in ArizonaWorking with teams anywhere
Why now

AI is already changing how work gets done. The question is whether it's working for you yet.

Every week spent on work a machine could do is a week not spent growing your business.

Where time goes today

Hours a day reformatting the same spreadsheets

Where it could go

Minutes, automated

Where time goes today

Answers buried in inboxes, shared drives, and binders

Where it could go

An assistant that finds them in seconds

Where time goes today

Meeting notes and follow-ups typed up by hand

Where it could go

Drafted by AI before the meeting ends

Services

Three ways I help teams move faster.

01

AI Upskilling for Teams

Hands-on training so your people use today's AI tools well, on their real work.

  • Workshops built around your team's actual tasks
  • ChatGPT, Claude (Cowork and Code), Codex, Gemini, and Copilot
  • Follow-up coaching so new habits stick
02

Leadership Advisory

I sit with owners and leaders to decide which tools fit, where to start, and how to measure the return.

  • The right AI tools for your business and budget
  • A practical roadmap that starts with quick wins
  • Simple guardrails for data and responsible use
03

AI Business Transformation

I map how your work gets done, then set up the tools to automate it.

  • Workflow mapping to find the biggest time savings
  • Skills, connectors, and custom assistants in the tools you use
  • Set up for you, or alongside your team

When an off-the-shelf tool isn't enough, I can build what's missing.

Ways to work together
Start hereConsultation

A focused working session to map where AI fits in your work.

TrainWorkshop

Hands-on training for your team on the AI tools you use.

TransformTransformation project

A scoped project that sets up and automates a real workflow, start to finish.

PartnerOngoing advisory

A monthly partnership for strategy, governance, and new tool rollouts.

Selected work

Real results, at real scale.

Safe, supervised AI adoption

The AI Innovation Challenge

Challenge
A large university wanted thousands of people to experiment with generative AI, without losing oversight of data, quality, or cost.
Approach
I led a challenge-based program, the first formal partnership between OpenAI and a university. People proposed real use cases, built them in a monitored environment, and the strongest ideas moved toward production.
Outcome
750+ projects · 9,000 participants
Products now in production National media coverage A playbook other universities follow
Workflow automation

The two-hour spreadsheet

Challenge
A finance team spent two hours every day transforming the same spreadsheets by hand.
Approach
We sat down together, mapped every step, and automated it.
Outcome
2 hours → minutes, every day
Workshops & engagements

An AI practice built to scale

Challenge
A 220,000-person community needed AI support, and my team of six was built to help meet it.
Approach
I built and lead the practice, with four levels of help: self-serve resources, consultations, workshops, and hands-on co-create engagements.
Outcome
600+ people in month one · 50+ engagements
AI transformation
400+subject-matter experts co-developed AI use cases and training with me in one month
Hundredsof AI assistants built by the community on a platform I drove adoption of
ChatGPT Eduhelped shape OpenAI's product for universities
Analytics leadership
8BI analysts led on ASU's enterprise data analysis and visualization team
100+colleagues upskilled in Tableau through workshops and office hours I ran
Hundredsof Tableau dashboards built over 7 years, as a data visualization instructor and community leader
How I work

Start with the people. Then the technology.

“I don't start with the tool. I start with your day: the tasks, the workarounds, the tedious, repetitive steps. Those are the first things worth automating.”
Paul Alvarado

  1. Listen

    Understand how the work actually gets done today, from the people doing it.

  2. Map

    Find where AI or better data will save the most time.

  3. Build

    Build it for you, or build it alongside your team.

  4. Iterate Repeat

    Test it with real users and refine it until it truly fits.

  5. Enable

    Train everyone so the change lasts long after the project ends.

About

Strategist, builder, and translator.

I'm Associate Director of the AI Practice at Arizona State University. My team supports the university's AI strategy and governance work, and creates AI upskilling for employees across the enterprise.

I started in data, with years of SQL and hundreds of Tableau dashboards, including one that helps coaches support 110,000+ students. That's why I measure whether AI is actually saving time, not just whether it's installed.

I've spent my career between business and technical teams, translating what people need into what gets built. Born and raised in Arizona, and still based here.

“The best AI rollout is the one people actually use.”
15+ yearsleading teams in service, analytics, development, and strategy
M.S., AI in BusinessW. P. Carey School of Business, Arizona State University
Data scienceGalvanize Data Science Immersive
B.S., FinanceUniversity of Phoenix
Product-mindedProgram and product management focused on the end user: their workflows, their daily tasks, and what would actually make them easier.
Tools I work with
ChatGPTClaudeClaude CoworkClaude CodeCodexGoogle GeminiMicrosoft CopilotSlack AINotebookLM
Press, speaking & research

In the news and on the stage.

ASU News · Expert Q&A From idea to implementation: How ASU closes the AI gap 2024Read ↗ OpenAI OpenAI's first formal university partnership, with ASU PartnershipRead ↗ Workshop · FOLC Fest Designing the future of learning with CreateAI Builder 2026Read ↗ Talk · ASU Data Conference Tour De Canvas 2021Watch ↗ Research · Co-author The ASU Learning at Scale Digital Learning Network Platform 2022 · Led data enrichmentRead ↗
Contact

Let's talk about your work.

Tell me a little about your team and what's taking up too much time. I read every message and reply personally.

paul@alvaradointelligence.comEmail me directly Follow on LinkedInlinkedin.com/in/paul-alvarado11
I'll only use this to reply to you.